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--- adobe_connect_setup [2009/04/30 13:40] – jtkorb
+++ adobe_connect_setup [2009/05/04 12:59] (current) – jtkorb
@@ Line 1: / Line 1: @@
 ====== Adobe Connect Setup ======
-===== Overview =====
+These are instructions for setting up Adobe Connect to use for AV broadcast of a presentation to a remote viewing room.  Specific definitions...
-These are instructions for setting up Adobe Connect to use for AV broadcast of a speaker to a secondary room.  Specific definitions...
+  * LWSN 1142: Main room where presenter is located
+  * LWSN 3102: Remote viewing room with AV projection
-  * LWSN 1142: Main room where speaker is located
-  * LWSN 3102: Secondary room with AV projection
 This setup uses three computers:
   * LWSN 1142 workstation: Main login happens here.  Becomes meeting "Host".
-  * LWSN 1142 laptop in back of room: Video camera and wireless mic plug into laptop.  Laptop joins meeting as "Guest" with speaker's name.
+  * LWSN 1142 laptop in back of room: Video camera and wireless mic plug into laptop.  Laptop joins meeting as "Guest" with presenter's name.
-  * LWSN 3102 workstation: AV from this computer is projected to the secondary audience present.  Join meeting as "Guest" with "LWSN 3102" as name.
+  * LWSN 3102 workstation: AV from this computer is projected to the remote audience present.  Join meeting as "Guest" with, e.g., "LWSN 3102" as name.
-===== Step-by-Step Instructions ====
+===== Issues to be Addressed (5/4/09) =====
+  * Adjust wireless mic gain to avoid distortion problems (e.g., for loud presenter).  Having the presenter wear a room mic could actually help this problem by permitting the presenter to speak in a normal voice rather than projecting for the entire room.
+  * Visible mouse cursor on presenter station--make it disappear?
+  * Possible to suppress chat popups on presenter station?
+  * Need to include mic(s) for audience questions.
+  * Mute mic before presenter begins.
+  * Permit remote questions (need to block chat popups or use alternative channel)?
+  * Are there more lights than necessary in the audio rack?
+  * Turn off the screen saver on the presenter station.
+===== Advance Setup =====
+  - Schedule the meeting by logging in to http://gomeet.itap.purdue.edu.  Only non-default setting is "Access: Anyone who has the URL can enter the meeting room".  (This setting is not strictly required for the process below, it just makes it easier for someone to watch the presentation from their offices.)
+  - Set any necessary permissions to allow others to host the meeting (default is meeting creator).  Permission required at time of meeting.
+  - Make a note of the MEETING_NAME ("r[0-9]+" or custom name you assign) for configuring the laptop and secondary room connections.
+  - Dean talks: https://gomeet.itap.purdue.edu/cos_dc_talk1 https://gomeet.itap.purdue.edu/cos_dc_talk2
+  - Enter the meeting room and set the appropriate "experience" parameters.  Examples include: 1024x768 display, LAN network.
+===== At Laptop and Video Camera in Rear of Main Room ====
-  - Schedule the meeting by logging in to http://gomeet.itap.purdue.edu.  Specific parameters to set: (1) Access: "Anyone who has the URL can enter the meeting room." and (2) "Do not include audio conferencing."
-  - Make a note of the MEETING_NUMBER for configuring the laptop and secondary room connections.
-  - Login to main workstation in LWSN 1142.
-  - Launch IE and visit URL http://gomeet.itap.purdue.edu/r<MEETING_NUMBER>.  Login with same account used to schedule the meeting.  Adobe Connect Pro application should launch.
-  - Select Share/Documents/Select from my computer... and find and upload speaker's PowerPoint presentation file.
   - Configure Sony HDR-1 video camera for DV output and 4x3 format.  Plug 4-pin firewire cable into laptop.
-  - Plug microphone receiver into line in on laptop.  (We cannot use audio from the camera, it is broken under Windows.)  (Alternative use of speaker's transmitter is to send mixer output from room audio system, which would include speaker's microphone, audience microphones, PC speaker, etc.)
+  - Plug microphone receiver into "line in" on laptop.  (We cannot use audio over firewire from the camera, it is broken under Windows.)
-  - Login to laptop in rear of LWSN 1142 (use Connect account).
+  - Login to laptop (use Connect account).
-  - Configure audio on laptop: Meeting/Manage My Settings/Audio Setup Wizard...  Select Line In device.
+  - Launch IE and visit http://gomeet.itap.purdue.edu/MEETING_NAME.  Login (for best results, use an account that is a meeting "Host").  Adobe Connect Pro application should launch.
-  - Configure video on laptop: Meeting/Manage My Settings/Select Camera...
+  - Override logged in name in the Attendee List with the speaker's name.  (This name is what will show on the video window.)
-  - Launch IE and visit URL http://gomeet.itap.purdue.edu/r<MEETING_NUMBER>.  Login as Guest, using speaker's name.  Adobe Connect Pro application should launch.
+  - Configure audio: Meeting/Manage My Settings/Audio Setup Wizard...  Select "Line In" device.
-  - From main workstation:  Promote Guest to Presenter by selecting name on Attendee List pod and using button in lower left corner of pod.
+  - Configure video: Meeting/Manage My Settings/Select Camera...
-  - From laptop: Select Start camera (in lower left corner of video pod).  Check that audio is also transmitting.
+  - Select Start camera (in lower left corner of video pod).  Check that audio is also transmitting.
-  - Login to workstation in 3102 (use Presentation account).
+  - Confirm "Full Screen" options in lower right corner of presentation window: "Presenter's changes affect everybody" OFF, "Enable Full Screen toggle for participants" ON.
-  - Launch IE and visit URL http://gomeet.itap.purdue.edu/r<MEETING_NUMBER>.  Login as Guest, using name "LWSN 3102".  Adobe Connect Pro application should launch.
+  - Confirm Meeting/Room Performane & Appearance Settings (mainly set Room Screen Resolution to 1024x768).
-  - Maximize Adobe Connect Pro application.  Close unneed pods.  Adjust volume.
+  - Close chat window if no longer needed (it will display at secondary viewing room).
+===== At Workstation in Front of Main Room =====
+  - Login to presentation workstation.
+  - Launch IE and visit http://gomeet.itap.purdue.edu/MEETING_NAME.  Login (use an account with at least "Presenter" permissions).  Adobe Connect Pro application should launch.
+  - Select Share/Documents/Select from my computer...  Find and upload the speaker's PowerPoint presentation file.  It's a good idea to have this presentation physically on this computer (rather than loaded in advance and not available here).  Permits last minute changes and reloads.
+  - Ensure the presentation is visible (use Pods/Share... menu if necessary).
+  - Select Full screen button (lower right of Share pod).  Verify that arrow keys and/or wireless controller advance the presentation.  (Connect bug/glitch: Apparently the wireless remote advances to the next slide not the next build.  Use arrow keys instead.)
+===== At Workstation in Remote Viewing Room =====
+  - Login to workstation (use Presentation account).
+  - Launch IE and visit http://gomeet.itap.purdue.edu/MEETING_NAME.  Login as Guest, using descriptive name (e.g., "LWSN 3102").  Adobe Connect Pro application should launch.
+  - Maximize Adobe Connect Pro application (either F11 or Meeting/Manage My Settings/Full Screen).  Adjust volume.